Initial 3+ months with potential for extension
Zurich
Employment type
Contract
Industry
Corporate Services
Area
Facilities Management
Location
Zurich
Remote from abroad?
No
Home office?
Up to 40%, TBC
Contract duration
Initial 3+ months with potential for extension
01
Tasks and responsibilities
- Serve as the main point of contact for property owners, external service providers, and various contractors.
- Oversee office space capacity, usage patterns, and adherence to workplace guidelines.
- Keep precise records of seating arrangements and office configurations.
- Track current office occupancy levels and future seating requirements.
- Organise and manage individual desk changes, team moves, and workspace adjustments.
- Collaborate with recruitment and operational teams to align seating plans with evolving organisational demands.
- Establish efficient procedures for frequent workspace modifications, ensuring data integrity.
- Assist with projects involving office expansion, refurbishment, and layout changes.
- Manage project schedules, contractor engagements, furniture setup, and overall readiness of new or modified workspaces.
- Minimise any impact on daily business activities during facility alterations.
- Contribute to strategic space planning and projections for future growth.
- Offer suggestions for enhancing office efficiency and optimising space utilisation.
02
Must-have criteria
- A minimum of three to five years' professional experience in facilities management.
- Demonstrable experience in assisting with office moves, workplace growth, or construction projects.
- A robust understanding of workplace strategy and spatial organisation.
- Proven ability to oversee and coordinate third-party vendors, suppliers, and contractors.
- Previous experience within rapidly expanding organisations with dynamic workplace needs.
- Proficiency in project management methodologies.
- Strong stakeholder management capabilities.
- Expertise in space planning.
- Adeptness in vendor management.
- Competence in budget control.
- Excellent problem-solving skills.
- A commitment to operational excellence.
- Exceptional communication and coordination abilities.
- Meticulous attention to detail.
- The capacity to effectively manage several concurrent office-related projects.
03
Contract duration
- Start date: Early September
- Initial duration of three months or more, with potential for extension
04
Language requirements
- Fluent English
05
Application form